FESTIVAL VENDOR PACKAGE

BIG BRUSH CREEK FARM 16 mi. N, of Dunlap, TN, Sequatchie County, TN ACTUAL SITE ADDRESS: 2134 White Oak Swamp Rd., Dunlap, TN 37327 (DO NOT MAIL HERE) VENDOR INFO: Hal (240) 848-0889 USA VENDOR RENTAL SPACE & CORPORATE EXHIBITION SPACE (4 DAYS) hal@rentapromoter.com MAILING ADDRESS: FESTIVAL FACTORY 11507 Harrison Ferry Rd., McMinnville TN 37110

Dear Vendor Applicant,

Thank you for your interest in selling or exhibiting at BIG BRUSH CREEK ROOTS MUSIC FESTIVAL & CAMPOUT hereinafter called ROOTS 16 mi. North of Dunlap, TN.

ROOTS merges Tennessee’s natural beauty with its natural music roots. The inaugural year’s vendor opportunities offerlucrative food, non-food and service business for a select few. For 4 days, as gates open Friday morning May 24, 2019 at 9am welcomes fans with a weekend of music, camping and fun! With $5.00 beer and low ticket prices, the audience will be in the mood to spend. Lower priced items WILL sell better. We expect about 3,000 attendees at the first ROOTS.

FOOD: ALL TYPES INVITED, NO EXCLUSIVES. LIMITED # OF FOOD VENDORS.

NON-FOOD Merchandise Vendor categories: Fiber/ textile Arts and apparel, boots, hats, purses, lithographs and paintings, photography, posters, jewelry, leather goods, metal works, quilting, night-glow items, musical instruments, sculpture, handmade wood crafts, ceramics, toys, dolls, weaving, sunglasses, collectibles, records/ tapes/ CDs/ DVDs, general store items except items described below.

SERVICES: Beading, haircuts, licensed tattoos, massage, photography and others.

YOU MAY NOT SELL: GLASS PRODUCTS, SMOKING PIPES, KNIVES OR OTHER WEAPONS, PETS, FIREWORKS, ANYTHING WITH TIRES, ILLEGAL SUBSTANCES or INTOXICANTS of any kind, BOOTLEG MATERIAL, or TSHIRTS or HOODIES showing the names of bands, concerts, or festivals. NO UNAUTHORIZED VENDORS. NO VENDING IN THE CAMPGROUNDS or PARKING LOT. YOU MAY NOT SELL BEER, WINE, TOBACCO PRODUCTS OR ICE.

The types of items listed above is not the total list. You may submit whatever vending business you like as long as it is not prohibited by the festival or the law. We encourage commerce and search for high quality operators who serve delicious, safe food and quality merchandise vendors featuring interesting crafts, arts and products.

Vendor placement is on a first come first serve basis at the event. Gates open for vendor set-up on Thu, May 23, 2019 at 10am, and you may vend to advance workers and contractors.

You must be ready to sell no later than 1pm CST Fri, May 24. You may sell all 3 nights until at least until midnight. You are not required to close at all. The entire campground has access to the Vendor Village 24 hrs.. The last concert ends on Mon, May 27, 2019 at 6pm. You may vend until midnight on that day as people are packing up and workers loading out. Some staff will still be onsite Tue, May 28 until noon. All vendors should depart by 5 pm on Tue, May 28.

The types of items listed above is not the total list. You may submit whatever vending business you like as long as it is not prohibited by the festival or the law. We encourage commerce and search for high quality operators who serve delicious, safe food and quality merchandise vendors featuring interesting crafts, arts and products.

The vendor village will set up in the rear of the concert area. You may not camp in the concert area but you may camp nearby in the VENDOR CAMP. All food vendors must be together. See fest site map. Supply vehicles may only enter the vendor Village after midnight or before 10am. You may have one supply or prep tent or vehicle behind your stand.

We look forward to seeing you make money and have fun at ROOTS. We look for vendors with: great food or interesting merchandise, an attractive vendor space or vehicle, cooperative attitude and festival vending experience.

ROOTS is going to be one big party, so get ready for a great time! You will receive plenty of flyers and posters to promote the event.

Please read the Vendor Agreement before signing the Application. FULL PAYMENT IS REQUIRED IN ADVANCE. Vendor spots cannot be reserved with deposits. If we reject your application, we’ll fully refund fast.

VENDOR RENTAL SPACE & CORPORATE EXHIBITION SPACE (4 DAYS)

20' X 10' $250     20' X 20' $350     40' X 20' $550

CHARITIES, SHELTERS, NON-PROFITS: $150 You can sell stuff, not food/ bev.

FOOD VENDOR 30 X 20 $600

  • We provide the space and crowd, potable water, security, field lighting & trash removal.
  • Additional lighting, generators, tables, chairs and signage are also available ala carte.
  • There will be a large dining tent. Please email Hal for rates. hal@rentapromoter.com
  • Weekend passes and camping passes included in the VENDOR packages, cannot be resold.
  • You may purchase up to 10 festival passes and/ or camping passes at 1/2 Price.

MUST:
Complete application and advance payment. Load in by 8pm Thur., May 23, load-out by 5pm Tue., May 28, 2019. Minimally be open Fri. 1pm through Mon. 7pm. Provide picture of setup.

Your space will surround the concert area, unless you want to be located somewhere else.

It is suggested that you review the entire website. www.bigbrushcreek.com

MAY 24-27, 2019 ROOTS VENDOR APPLICATION

Apply as a Food, Merchandise, Service Vendor or Non-profit display org.

  Today’s Date: //

1) Read the festival Agreement and sign.

  Best time to call:

2) Complete this application.

3) Submit application and agreement either online or print and mail w/ payment.

Contact Name: Cell:

Vendor Business Name:

What does the title on your sign say?:

Mailing Address:

Email address:

Food Vendor
Non-Food Merchandise Vendor
Services/ Display Vendor
Non-profit Display Org. You can sell stuff, not food/ bev.
       

OUR MOST POPULAR PRODUCT/ SERVICE IS: Price:

We provide field lighting, power, Wi-Fi, potable water and waste disposal. Ice: 10 lb. / $2.00

ELECTRICAL POWER IS EXTRA. WE CAN PROVIDE 1-30 AMP CIRCUIT, 220 VOLT RECEPTACLE for $125.

IF YOU NEED MORE POWER, 50 AMP RECEPTACLE: $225.
(YOU MAY BRING QUIET GENERATORS)

Explain:

What size frontage do you need: feet

MERCHANDISE/ SERVICE VENDOR (Check one)

 

 

(inquire for larger space)

40 X 20 $550

20 X 20 $350

20 X 10 $250

 

CHARITIES, SHELTERS, NON-PROFITS:

  $150 You can sell stuff, not food/ bev.

 

FOOD VENDOR:

30 X 20 $600

 

 

 

 

Number of camping spaces needed?

Are any of these RVs? Staff size:

 

Years you have been vending?

 

 

 

 

PAYMENT BY CHECK, DEBIT OR CREDIT VISA, MASTERCARD, ONLY.

MAKE CHECKS TO: BIG BRUSH CREEK, LLC 11507 Harrison Ferry Rd., McMinnville, TN 37110

EVENT IS RAIN OR SHINE. NO REFUNDS. WORKERS MUST BE 18+.

VENDOR SPACE INCL. CAMPING AND UP TO 4 PASSES PER 20 X 20 SPACE (CANNOT BE RESOLD). PLEASE - NO CHILDREN OR PETS.

SUBMIT OR PRINT AND MAIL

OFFICE ONLY

Approved: Date: If not, reason:

Received: Date: Amount: $ Method:

Note:

ROOTS VENDOR’S PRODUCT/ SERVICE INVENTORY LIST MAY 24-27, 2019

List of products and selling prices. For merchandise vendors, give overview.

QUESTIONS/ COMMENTS/ NEEDS:

ROOTS FESTIVAL VENDOR AGREEMENT   MAY 24-27, 2016

This is to serve as a binding agreement between FESTIVAL FACTORY, LLC and the applicant vendor named above.

1. It is agreed that vendor shall rent a concession space located in the concert area at: ACTUAL SITE ADDRESS: BIG BRUSH CREEK FARM, 2134 White Oak Swamp Rd., Dunlap, TN 37327 (DO NOT MAIL TO THIS ADDRESS)

2. The rented space is the limit of your space size unless you rent more. We are pre-designing the layout.

3. Vendor receives vending space, event passes, parking/ camping spaces, garbage pickup, potable water by truck, field lighting & security, aggressive marketing to the target audience and a really good time!

4. It is agreed that vendor’s pricing will be set at even dollar amounts (coin change will not be used in concert area.)

5. Vendor agrees to pay amount specified on Vendor Application in advance.

6. Vendor agrees to abide by all local, state and federal laws pertaining to their sales of goods at the event.

7. FREE camping is offered to vendor or vendor may choose to pay for hotel offsite. Vendors will be allowed to drive vehicles to service your space between 12:00am – 10am. Vendor agrees to drive at a speed not exceeding 5 mph while on the festival site.

8. All Vendors are required to provide up-to-date Insurance Certificates and valid picture ID to match their application and vending contract.

9. You may not bring an additional unsigned vendor and share space.

10. All food vendors will be required to be compliant with all Food & Heath Regulations and be an operating food business, to be eligible for vending.

11. All vendors are required to include tax in their product prices and will be obligated to pay these taxes within the period of time required by law.

12. It is agreed that there are no refunds under any circumstances unless application is revoked.

13. Vendor space includes the number of vendor passes to suit the size of your staff. You are strictly prohibited from selling vendor passes and may be ejected if caught doing so, without a refund.

14. All vendors and their workers must be 18 yrs or older. No children allowed in the vendor work area

15. It is agreed that no drive-around vehicles (scooters, carts, bikes) will be allowed in the concert area.

16. Vendor shall staff space and vend minimally from noon- midnight on Fri, Sat and Sun, May 24, 25, 26 and from 10am-6pm on Mon, May 28, 2019. But may remain open 24 hrs.

17. You may sell DURING LOAD-IN AND SETUP on Thu, May 23, 2019.

18. Vendors may not sell in the camping or parking area unless an addendum is agreed to.

19. Vendor must load in and be set up no later than Thursday, March 17, 2016 9 pm. But may set up as early as 9am.

20. Vendor may not use toxic substances, drink alcoholic beverages, nor light open fires in their vending area.

21. Vendor and vendor’s staff must wear provided wristbands at all times while on the festival site.

22. Vendor must not drive vehicles in concert area during performance times.

23. No smoking is allowed in the vendor space.

24. Vendor will have access to their vendor space 24 hours/ day.

25. No animals allowed on premises.

26. If serving food, you and your staff must wash your hands regularly.

27. Food servers must keep long hair tied up or under a head cover while serving food.

28. No sharp edges exposed to the public, no rusted metal. No cracked windshields. No glass container within reach of public.

29. Promoter reserves the right to refuse entrance to anyone at any time and eject anyone at any time for bad behavior.

30. All vendors are to treat ROOTS fans professionally and serve in a friendly manner.

31. All vendors must have a cover (roof, canopy) over their serving space.

32. Your frontage must be clean and have visible professional signage.

33. Food vendors may only sell Pepsi products. IE. Pepsi, Diet Pepsi, Mountain Dew, Diet Mountain Dew, Sierra Mist, Gatorade, 7up or Aquafina water, Starbucks (ready to Drink Beverages). Vendor is strictly prohibited from selling or having in their space: Coca-Cola products, Dr. Pepper or Sundrop.

34. Vendor agrees to promote the festival and its website, bigbrushcreek.com

35. In advertising the festival is known as one of these 2 descriptions only.

1) BIG BRUSH CREEK ROOTS MUSIC FESTIVAL & CAMPOUT

2) BIG BRUSH CREEK FEST

The location is to be promoted as "DUNLAP, TENNESSEE"

WE LOOK FORWARD TO MEETING YOU AT THE FESTIVAL! LET’S MAKE SOME MONEY AND HAVE FUN TOO!

Full payment is required at the time of application if accepted. If we reject your application, your deposit is refunded fast.

In submitting, the Vendor signifies that she/ he has read, understands and agrees to the terms of the Vendor Agreement, Cover Letter and Application, also signifying that all information provided is true.

Please sign

 

Date

Print your name

cell phone

 

Company

 

 

 

Vending Name (Displayed)

 

 

Agreed by FESTIVAL FACTORY, LLC
By Representative Hal Davidson,
Festival Producer/ Managing Member

 

Date